![]() However because fewer and fewer people have been using Journal, Outlook 2013 and Outlook 2016 moved it out the main navigation area.īut if you’re one of the people who continue to use Journal and you’re using an older version of Microsoft Outlook, clearing it of entries will help you in your Outlook mailbox cleanup.ġ. This includes matters such as emails you send and receive to selected contacts, task requests and responses, office documents you work on, and more. You can use Microsoft Outlook Journals to automatically record any actions that you choose to track. Click “Save and Close” to close the event. Double-click each message, select the attachments, and press “Delete”.Ħ. All appointments with attachments will be listed first, you can identify them by the attachment symbol to the left of their names.ĥ. ![]() Choose the column header that looks like an attachment symbol.Ĥ. Select the “View” tab, click “Change View” and select “List” from the menu to view all your events as a list.ģ. Open Microsoft Outlook and switch to the “Calendar” view.Ģ. However if some of your events came paired with extra large attachments, follow the steps below to give your mailbox some breathing space.ġ. While every little bit counts, you can feel free to skip this step if none of your Calendar items are taking up much space. In all likelihood, your Calendar folder isn’t taking up that much storage space unless certain events came paired with attachments. ![]() In the future, if you’d like deleted messages to skip this folder entirely, press SHIFT + DELETE when deleting. Right click on it and choose “Empty Folder”. The simple solution to free up space in your Outlook mailbox is to mass delete.Ģ. That means that for 30 days they’ll continue to eat away at your available mailbox storage. Just like that, you’ve deleted a slew of unnecessary junk and given your mailbox additional storage space.Ī fact that many people forget is that even after you delete messages in Microsoft Outlook, they continue to exist in your Deleted Folder for an additional 30 days. Once you’ve decided everything can go, simply right click on the folder followed by “Empty Folder” or “Delete All”.ģ. Scroll through the messages in your Junk Email folder one last time to confirm that nothing is of importance to you.Ģ. With all the spam that enters your inbox on a daily basis, this folder is a prime place to help Outlook users clean up old items that are taking up valuable space.ġ. Your Junk Email folder is where the messages Outlook considers spam automatically get filtered into. With all the spam that enters your mailbox every day, a Junk Email folder is entirely necessary and also incredibly simple to clear out. However, there are better ways to manage your Microsoft Outlook mailbox so that you’re able to get a handle on your storage. By deleting these messages, you’re able to free up space in Outlook relatively quickly.Ģ. Redundant messages in this case means the previous messages in an email thread that are continuously quoted in the replies causing you to scroll longer than necessary. The Outlook Clean Up Folder is a built-in Microsoft Outlook feature that removes redundant messages in a thread or folder. You may be wondering, “What does the clean up folder do in Outlook?” It’s quite simple. Schedule cleanup time so you can get through everything in one fell swoop. Once you know how much storage is available as well as which folders are taking up the lion’s share of storage, you can begin the process of cleaning house in Outlook. Select View Mailbox Size to see an overview of your mailbox folders and their sizes. Outlook 2016, 2019, Office 365 - Select File, go to Info, Select Tools, followed by Mailbox Cleanup.Ģ. Outlook 2010, 2013, 2016 - Select File, go to Info, select Cleanup Tools, followed by Mailbox Cleanup. Outlook 2007 - Select Tools followed by Mailbox Cleanup. To inspect how much storage you have left in your mailbox, follow the steps below.ġ. While this is a lot of storage, it can get filled up if you’re not deleting or archiving old messages. Microsoft offers 15 GB of free email storage per account. Fortunately, Microsoft Outlook offers Mailbox Cleanup to help you rid your mailbox of unwanted messages. Have you been receiving alerts that your Outlook mailbox is getting full? Are you receiving messages from your system administrator telling you that you need to start deleting some messages? Is Outlook starting to perform a bit slower than you’d like? If you’re like many people who’ve had their Outlook email for a number of years now, you might start feeling like you need to perform an Outlook mailbox cleanup. Does Your Outlook Inbox Need to be Cleared Out?
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